Office Administration Assistant: Leigh

*UPDATE* Applications are now closed. If you have submitted your CV, thank you. Should we wish to speak to you further we will be in touch. We apologise but due to the large number of applications, we cannot respond to those who were not successful. We wish you all the best.

Branch: Leigh

Hours: Monday to Friday 8.30 – 5.00

Purpose of Role: To provide a high quality administration support to the Firm and its fee earners.

Responsible to: Branch Office Manager / Partner

Duties and Responsibilities:

  • Answering and transferring incoming telephone calls
  • Making telephone calls as required
  • Greeting visitors to the office
  • Advising colleagues of visitors arrivals
  • Making appointments and booking meetings
  • Collection and delivery of DX and Royal Mail including dealing with special and recorded deliveries
  • Assisting senior member of staff in opening the post and distributing as necessary
  • Inputting information provided by fee earners onto the database as required
  • Taking the banking to the Bank each day
  • Filing, faxing and photocopying as required
  • Escorting clients for document swearing
  • Controlling and maintaining stationary supplies
  • Shopping for office supplies
  • Archiving closed files, maintaining the archived storage areas in a neat and tidy state and locating archived files and documents and delivery of the same as required
  • Keeping up to date on shredding confidential waste paper throughout the office
  • Assistance with audio and copy typing as required.
  • Reconciling petty cash
  • Such other tasks as the Firm may require from time to time

Qualifications:  GSCE’s grades A – C in Maths and English

Experience: Relevant experience desirable but not essential

Knowledge / Skills:

  • Communicate effectively and courteously and convey information accurately
  • Work calmly and accurately under pressure
  • Prioritise tasks
  • Work co-operatively with other staff
  • Keyboard skills would be an advantage
  • Willingness and ability to learn new technology

Qualities:

  • Discretion and ability to work in a confidential environment
  • Pleasant, approachable and polite
  • Flexible and adaptable
  • Ability to work as a part of a team
  • Highly motivated
  • Should be of smart appearance

Application process: Please send us your CV with a  covering letter.  No application form is required.

*UPDATE* Applications are now closed. If you have submitted your CV, thank you. Should we wish to speak to you further we will be in touch. We apologise but due to the large number of applications, we cannot respond to those who were not successful. We wish you all the best.

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